Request for Proposals to provide revised CETP Text Books: 
(1) “Basic Principles & Practices”;
(2) “Propane Delivery Basics and Cylinder Distribution”; and (3) “Bobtail Delivery”.


 Download Request for Proposals to provide revised CETP Textbooks 

May 8, 2007

General Information
The Propane Education and Research Council, Inc. (PERC) is a non-profit 501(c)6 trade organization authorized by the Propane Education and Research Act of 1996 (PERA), Public Law 104-284.  PERC was created “to enhance consumer and employee safety and training, to provide for research and development of clean and efficient propane utilization equipment, and to inform and educate the public about safety and other issues associated with the use of propane.”

A twenty-one member Board of Directors appointed by the National Propane Gas Association (NPGA) and the Gas Processors Association governs PERC.  Members include propane retail marketers, producers, transporters and agricultural cooperatives, as well as representatives of allied service and supply industries.


Project Background

The Certified Employee Training Program (CETP) is the propane industry’s premiere and most used program to provide technical/operational training to the propane workforce on how to safely carry out various propane-related activities, e.g. storage, handling, transportation, and distribution.  The program is mainly a text-based curriculum covering 16 “books” (encompassing 14 separate “certification areas”) of general topic-specific instruction with several “sub-books” and modules contained within each general topic specific course.

CETP includes a certification process that is administered by the National Propane Gas Association (NPGA).  Several states require some type of CETP certification.

PERC, through its Safety & Training Advisory Committee (STAC), has recently completed the transfer of three CETP text books “Basic Principles & Practices”; “Propane Delivery Basics and Cylinder Distribution”; and “Bobtail Delivery” into DVD computer-based E-Learning formats to be used as self-education courses that can lead to NPGA CETP certification.  Development of the DVD computer-based e-learning modules included significant updating and re-design of the CETP curriculum as it is presented in the current text books.

In addition to e-learning, the propane industry still provides CETP classroom instruction mainly through its state associations.  Thus, there is a need to develop revised text books designed for classroom use that correspond to the updated and revised curriculum and information provided in the el DVDs.


Proposals to Provide Services Sought

PERC is currently seeking qualified third parties to revise the aforementioned CETP books based upon the current CETP E-Learning DVDs of the same title. Note: “Propane Delivery Basics and Cylinder Distribution” are contained in a single DVD and will need to be revised into a single text book. The deliverable for this RFP will be three individual revised text books:  (1) “Basic Principles & Practices”; (2) “Propane Delivery Basics and Cylinder Distribution”; and (3) “Bobtail Delivery.”

The development of the DVDs utilized the services of professionals with expertise in adult education, instructional design, curriculum design, re-formatting text-based course materials into an e-learning format, and subject matter expertise (SME) in safety, regulatory, code, and operational issues pursuant to the propane industry.

The development of the revised text books based upon the DVDs may require similar such expertise to adapt the curriculum and materials developed for the e-learning modules to an instructional format appropriate for classroom use  For example, the DVDs have been formatted to provide training and education via a computer-based medium including interactive graphics and voice over that the text books do not. Also, the layouts between the DVD and text book formats may differ based upon the medium used to convey content.

Photos and other graphic treatments, including mid-course quizzes, pre-certification review, glossary, and reference areas as provided for in the DVDs should be included in the revised textbooks.  Certain words, phrases, and terms are “hot linked” in the DVDs, which the user may click on for a pop-up to appear that provides further information. Those same words, phrases, and terms are also provided in the glossary and references section of the DVDs.  Thus, the successful bidder should consider and articulate how such treatments may be responded to in a text book format.

As part of this RFP, the contractor must identify any SME(s) that will be employed for this project and provide his/her credentials for evaluation by the PERC Safety & Training Advisory Committee (STAC).  Any SME(s) utilized will be responsible to take direction from the successful bidder while also being free to communicate with PERC staff and STAC directly.

The SME may be used, among other things, to educate the contractor’s staff that will be working on the project, as well as research issues as need be.  Industry volunteers will be responsible for reviewing and commenting on the contractor’s work.  Those comments will be sent back to the contractor for correction or justification that the volunteers are incorrect.


Scope of Work

The scope of work includes formatting the three aforementioned CETP E-Learning DVDs into three individually revised CETP text books suitable for classroom instruction. 

The successful bidder will be working in coordination with an industry task force and SME(s).  Thus, time will need to be allocated for continuous industry review and comment. 


Administrative Specifications

Responding proposals must include the following administrative specifications:

  1. The contractor will provide a detailed project timeline.
  2. The contractor will submit a proposed budget covering the entire project period on a separate budget page.  The proposed budget will provide a cost breakdown in sufficient detail by the following cost categories, where applicable:
    • Personnel
      • Wage rates, salaried rates, hourly rates, etc.
      • Briefly specify the duties of the professionals to be compensated under this project.
      • State the total amount of compensation for each position for the total project.
    • Fringe Benefits
      • Explain how the fringe benefit rate is computed and what base (i.e., labor costs or labor hours, or other) it is applied to.
    • Administrative
      • General and administrative overhead, facilities capital cost of money, etc.
    • Travel
    • Equipment
      • NOTE:  Any proposed equipment will be carefully reviewed relative to the need and appropriateness for this project. proposed research.
    • •Supplies
      • Itemize supplies as to the types, quantities, unit price, and total price.
    • Contractual
      • Describe the purpose of each sub-recipient/subcontractor and why they are required.
    • Other (must detail)
  3. The contractor will include a description of the background and qualifications of all Subject Matter Experts and individuals that would be performing the work.
  4. he contractor will provide a client list and completed project list.  Documented experience in producing and supporting a similar project is highly desired.
  5. Please include any additional information that will be useful for PERC.

Additional Information

Proposals will be subject to an objective merit review procedure of the Safety & Training Advisory Committee.  Eligible applicants for this solicitation are profit organizations, not-for-profit institutions and organizations, educational institutions, and individuals.

Registration is a prerequisite to the submission of an application and applicants are encouraged to register their interest as soon as possible with Stuart Flatow, PERC’s Vice President, Safety & Training; email: Questions regarding this Request for Proposal must be transmitted electronically to the email address of Mr. Flatow.  Only questions and comments coordinated with Mr. Flatow will be considered.

For copies of Council documents, please visit our websites at
Propane Education and Research Act
Various information on PERC-funded safety & training programs.

For the additional CETP books 5-8, and/or CETP E-Learning DVDs, please contact Stuart Flatow at


Submitting Proposals

Proposals are required to be contained in a single file and must be sent in electronic PDF or Microsoft Word format to:   They are due at the Council’s office no later than May 24, 2007.  A disk may also be mailed to:

Stuart Flatow, Vice President, Safety & Training
Propane Education & Research Council
1140 Connecticut Ave., NW
Washington, DC 20036